PMO Tools – The Right Way Forward For Organizations In 2022.

Project management is responsible for the smooth run of processes at an organization. The role of a project manager is to extract value from employees by motivating them to work to their full capacity and deliver it to the client or superior management.

The prime responsibility of project management is to increase time effectiveness and completion of projects by assigning tasks to relevant people or departments to ensure the right person gets the job done in the allocated time.

The person responsible for the role is called the project manager, who works as the captain of the ship, hope your organization finds a jack sparrow who will never let the ship sink.

Project management has a rich history, starting from the Gantt till date. But still, We are in search of a perfect project management tool that is helpful across all industries. Software developers have done great inventions over the years that worked as catalysts in workflow and team management, but we are still hunting for a compact solution.

Considering the fact that workflow methodologies previously followed were proving to be ineffective and were actually hindering rather than helping reduce time and effort.

Considering all the concerns, the software developers of the time started designing methodologies, and on the basis of that number of project management tools and software were developed.

Using my experience and evaluation I have done on most of these tools will share the list of most trusted software across different industries.

There is no perfect software that effectively works across all industries, so I will also suggest selection criteria for project management.

project management tools are always evolving to automate processes to minimize coordination time and increase efficiency.
But with so many options there is always a very important question, which tool is best for my business?

There is nothing like a universal best tool or software, the selection is purely dependent on the nature of your business and your working environment.

Having said that, there is a checklist, which you must follow before opting for one, out of the pool of PMO Tools, let’s look into the checklist of selecting the project management tool.

There are many deciding factors when going for a project management tool but the top of the list is acceptability from the employees.

Every organization seems to resist changes in the workflow, as they are all used to certain practices which they are comfortable with, convincing them to leave their comfort zone in order to adopt a new process is at times harsh on them as well.

To avoid such inconvenience in the selection of the tool, opt for an option that works best with your current process.

Following is a checklist our experts compiled, which must be followed if you desire a smooth transition from conventional to modern project management practices.

The steps to follow

Identify Needs:

First and foremost, you need to study the existing culture to understand the need and fill the gap.

Answer a few of the following questions.

Run A Test Period

You will find a few tools that will best fit as per the understanding you build in step 1, and to test these tools identify a target team, a pool of people who will be affected the most, and run a test drive for a couple of weeks.

On the basis of their feedback, you will be able to proceed further.

Prepare a final draft

As per the evaluation of the test period, you will prepare a presentation that will be presented to management, the presentation will include

Making The Purchase

Once all the stakeholders are on board and you have discussed the feasibilities, it’s time to go for it, before making a purchase, consider the following components.

Now you have all the insights you need it’s time to enter your card details.

Continuous evaluation for the first 3 months:

The job is not done yet, hiccups are still to come, queries will be raised, and bugs will still bother you so for the first 3 months you will have to do the weekly evaluation.

Create a list of all the challenges and responses, so that you have a guidebook for the team to refer to if stuck while using the tool or following the process.

Zoho Sprint

Timesheets to track working hours, schedule agile meetings, and estimate points through a free online agile planning and tracking tool, Zoho sprint.

Gmelius

To make collaborations easy and create ease in workflow management Gmelius is the right choice for 1st collaboration platform connecting Gmail and all the other apps you use to simplify email management.